Department: Municipal Clerk Union: AFSCME 2859
Grade/Level: Level C
Closing Date: Open Until Filled

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

GENERAL PURPOSE
This position works closely with Department staff to ensure the administrative responsibilities of the Municipal Clerk’s Office are completed.

SUPERVISION RECEIVED
Works under the general supervision of the Municipal Clerk.

SUPERVISION EXERCISED
None.

ESSENTIAL DUTIES AND RESPONSIBLITIES
• Perform routine clerical work in answering telephones, receiving the public, providing customer assistance, cashiering, data processing and filing.
• Scan documents.
• Receive and process incoming, outgoing and certified mail.
• Assist in the completion of New Jersey Open Public Records Act (OPRA) requests.
• Assist in the collection of fees and applications in the Tax Collector offices.
• Assist with Registrar duties and responsibilities.
• Provide backup to related positions.
• Perform other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES
• Ability to comprehend complex instructions and procedures.
• Ability to make responsible decisions in accordance with established policies and procedures.
• Ability to perform cashier duties accurately.
• Ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing.
• Ability to handle stressful situations.
• Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures.
• Must be proficient in MS Office – specifically Word, Excel and Outlook.
• Must possess proven organization skills, be a self-starter with the ability to work independently as well as with others.
• Must possess an excellent telephone demeanor.
• Skill in operation of listed tools and equipment.
• Capacity to assume routine functions and detailed work already in progress.

MINIMUM QUALIFICATIONS

Education:

• Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing and accounting

Experience:

• Two (2) years of increasingly responsible related experience, or
• Any equivalent combination of related education and experience.


TOOLS AND EQUIPMENT USED
Telephone, mainframe computer terminal, personal computer, copy machine, postage machine, fax machine, calculator, cash register, scanner.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk and stand; use hands to operate, handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work associated with this position is performed in a typical interior/office work environment. The noise level in the work environment is usually moderately quiet.

Applications available on the Township website:www.franklintwpnj.org

ALL QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, GENDER, GENDER IDENTITY OR EXPRESSION, SEXUAL ORIENTATION, NATIONAL ORIGIN, GENETICS, DISABILITY, AGE OR VETERAN STATUS.

THE TOWNSHIP OF FRANKLIN IS A DRUG FREE WORKPLACE

Effective September 1, 2011, all employees of NJ State, County and Local government must reside in the State of New Jersey unless exempted under law.